Guide to using MS Forms for community council empowerment questionnaire.
Hello!!
In our most recent newsletter (no.4), we invite your community council to ask local people what they think of the idea of Scotland's community councils having the same range of optional powers (with budgets to match) as England's parish councils. To that end, we have prepared a template questionnaire, that you can duplicate at the touch of a button (see guide, below). Your Community Council will have sole access to the responses. As no personal information is sought, there should be no data protection issues.
When the end date has passed for collecting responses, you can generate a 'Summary Report', which you show to your local community.
Guide
1. Create duplicate questionnaire
Open the original questionnaire template and click the button labeled 'Duplicate it'
In our most recent newsletter (no.4), we invite your community council to ask local people what they think of the idea of Scotland's community councils having the same range of optional powers (with budgets to match) as England's parish councils. To that end, we have prepared a template questionnaire, that you can duplicate at the touch of a button (see guide, below). Your Community Council will have sole access to the responses. As no personal information is sought, there should be no data protection issues.
When the end date has passed for collecting responses, you can generate a 'Summary Report', which you show to your local community.
Guide
1. Create duplicate questionnaire
Open the original questionnaire template and click the button labeled 'Duplicate it'
2. Sign in
To manage your new duplicate questionnaire, you will need a free Microsoft account. If you already use another of Microsoft's services, such as Hotmail or OneDrive, you can sign in with the same login details. Otherwise you will have to set up a new account.
To manage your new duplicate questionnaire, you will need a free Microsoft account. If you already use another of Microsoft's services, such as Hotmail or OneDrive, you can sign in with the same login details. Otherwise you will have to set up a new account.
3. Admin page
Having signed in, your admin page will appear. This is the control centre for your new questionnaire. N.B. To find your admin page in the future, just go to https://forms.office.com/ and login.
Having signed in, your admin page will appear. This is the control centre for your new questionnaire. N.B. To find your admin page in the future, just go to https://forms.office.com/ and login.
4. Settings - Options for responses
Click 'Settings'. A menu will appear on the right. Here you can set the functions of the questionnaire such as the start date and end date.
Click 'Settings'. A menu will appear on the right. Here you can set the functions of the questionnaire such as the start date and end date.
5. Collect responses (Part 1)
Now click 'Collect responses'.
Now click 'Collect responses'.
6. Collect responses (Part 2)
A new window opens, showing several methods of inviting people to fill in your questionnaire. For example, you might want to provide a link in your website or Facebook page. Also, you might want to modify the invitation message to say who is publishing the questionnaire, and mention that the results of the survey will be made public - see section 8, below.
A new window opens, showing several methods of inviting people to fill in your questionnaire. For example, you might want to provide a link in your website or Facebook page. Also, you might want to modify the invitation message to say who is publishing the questionnaire, and mention that the results of the survey will be made public - see section 8, below.
7. View responses (Part 1)
Click 'View responses'.
Click 'View responses'.
8. View responses (Part 2)
Here, a summary report of the responses to your questionnaire is displayed. To create a public link to this, click on the three dots beside 'Insights and actions', then 'Share a summary link'. It would also be greatly appreciated if your Community Council would send the link to us at [email protected].
Here, a summary report of the responses to your questionnaire is displayed. To create a public link to this, click on the three dots beside 'Insights and actions', then 'Share a summary link'. It would also be greatly appreciated if your Community Council would send the link to us at [email protected].
Finally, Microsoft provides useful advice at 'Microsoft Forms help & learning'.